For Sponsors


Welcome, sponsors!

Thank you for choosing to sponsor at the Clinical Leader Forum! All of the details you need to prepare for the program are outlined below. Expect to receive communications related to your sponsorship via email as the event approaches. To our exhibiting sponsors, please note the deadlines related to shipping, profile submission, and booth artwork. If you have any questions at all, please don't hesitate to contact us at any time!

Carissa Snarski | 814-897-7700 x223,
Ben Huggler | 814-897-7700 x320,


Event Information


May 10-11, 2017

Tue 5/9 | set-up hours 3pm - 6pm
Wed 5/10 | show hours 8am - 6pm
Thu 5/11 | show hours 8am - 3pm, tear-down hours 3pm - 6pm


Shipping to advance warehouse

Shipments will be received beginning Monday, April 10, 2017
Shipments received after the deadline of Friday, May 5, 2017 will be charged an additional 35% surcharge.

All advance shipments to the warehouse should be addressed/labeled as follows:

(Exhibiting Company's Name & Booth Number)
Marano Trucking & Freight Co.
c/o Vista Convention Services
9820 Blue Grass Road
Philadelphia, PA 19114



Please follow the instructions below to redeem the complimentary passes included in your sponsorship package.:

Sponsor Passes (2) are non-transferrable and can be used only by representatives from the sponsoring company. Passes include all program activities, including conference sessions and meals.

Sponsor Pass Registration Instructions
1. Visit the registration portal HERE
2. Enter your email address and "Promo Code" (enter code for free sponsor pass(es) or code to purchase more passes at industry rate. Your unique codes were provided via email - please contact us with questions.)
3. Complete and submit the registration form.

Industry Passes (2) are non-transferrable and can be used only by end-user customers of the sponsor. Passes include all program activities, including conference sessions and meals.

Industry Pass Registration Instructions
1. Send your customer to the Clinical Leader Forum registration page (
2. They will enter their email address and the unique Industry Guest Pass "Promo Code" you were provided via email. They must then complete the registration process.




Sponsors are responsible for reservations and fees related to lodging. Please make lodging reservations. Visit the show hotel page for reservation details.


Booth Sponsorship Details

Booth selection occurs on a first come, first serve basis. Exhibitors may ship collateral, pop-up banners, and other signage that fits within the 10’ x 10’ booth footprint. Exhibitors are discouraged from bringing elaborate displays. Refer to Vista Convention Services for restrictions on carry-ins/assembly. Electricity, hard-wired internet, and additional furniture substitutions not included and should be ordered through Vista Convention Services, if needed. Lead retrieval devices and carpeting are not needed.

Booth sponsorships include: 10’ x 10’ space, back/side black curtains, 6’ white draped table, 24” round x 42” high bistro cocktail table, 2 tall chairs, wastebasket, 6’ x 2’ full-color sponsor-designed banner, post-show guest list (sent one-week after event, pre-show list not available for any reason), 2 sponsor passes, 2 industry passes for sponsor's end user customers.

Download Vista Convention Services Exhibition Kit


Materials & Deadlines

If you are sponsoring multiple events, we will use your materials for all unless you advise otherwise. If you have sponsored before and want to use these materials, please let us know via email.

1. Artwork: ID banner hung on back wall, may be repositioned if desired (included in booth sponsorship). Design in landscape orientation, trim to 6’ w x 2’ h and add 3/8” for bleed (live matter 2” from trim). Send press-ready PDF to at least 30 days prior to event.

Example booth graphics:

2. Company profile: For posting on website and show guide listing. Submit as soon as possible using form below, but at least 3 weeks prior to event start.